What is the last date to bid for this tender?

Bids must be submitted on the Odisha eProcurement portal (tendersodisha.gov.in) by 20 Nov 2026, 03:00 PM. Bids are scheduled to open on 20 Nov 2026, 04:00 PM.

How much EMD is required?

The EMD (bid security) is ₹10.00 L (₹10,00,000). The portal lists EMD exemption as available for eligible bidders — check the DTCN for who qualifies.

Who can bid for this tender?

The DTCN states: The bidder must be an incorporated Company, LLP, Registered Partnership Firm, Sole Proprietorship Firm, OEM, Registered Transport Contractor, Fleet Owner, or Logistics Aggregator; The bidder must have a valid PAN and an active GSTIN; an Odisha GSTIN must be obtained within 30 days of the Letter of Intent if not already held.

What work experience is required?

As extracted from the DTCN: The bidder must have successfully deployed at least 35 commercial heavy vehicles or earth-moving machines for any Government Department, Municipal Corporation, Municipality, ULB, Central or State PSU, or public or private company, during the last 5 years, with a minimum contract duration of 1 year.

What is the completion period?

The period of work is 730 days, and bids must remain valid for 180 days.

Which department issued this tender?

This tender was issued by Municipal Bodies, Bhubaneswar Municipal Corporation; the tender inviting authority is the Executive Engineer (Central Tender Cell).

What documents are required to submit a bid?

The DTCN lists 10 documents, including Letter for the Bid (Appendix I), Bidder Profile and Registration Documents (Appendix I - Annex I), Comprehensive Affidavit for Non-Blacklisting and Sister Firms (Appendix III), CA Turnover Certificate with UDIN and Balance Sheets (Appendix I - Annex III), Past Experience Certificates and Work Orders (Appendix I - Annex II), Proof of operational branch office in Odisha, and 4 more.

OtherLive

SELECTION OF SERVICE PROVIDER/ AGENCY FOR SUPPLY AND OPERATION OF HEAVY VEHICLES, MACHINERIES AND LCVs ON HIRE BASIS FOR VARIOUS MUNICIPAL OPERATIONS OF BHUBANESWAR MUNICIPAL CORPORATION

BMC,AREA, Khordha Municipal BodiesBhubaneswar Municipal Corporation

Tender ID 2026_ORULB_144584_1Ref 64197 / Date 28/10/2026

Estimated value: —
EMD: ₹10.00 L; Exemption available
Tender fee: ₹11.8K
Work period: 730 days

Closing in

17 days left

20 Nov 2026, 03:00 PM

About this tender

Municipal Bodies has invited bids for “SELECTION OF SERVICE PROVIDER/ AGENCY FOR SUPPLY AND OPERATION OF HEAVY VEHICLES, MACHINERIES AND LCVs ON HIRE BASIS FOR VARIOUS MUNICIPAL OPERATIONS OF BHUBANESWAR MUNICIPAL CORPORATION” in BMC,AREA, Khordha district, Odisha. The completion period is 730 days. Bids must be submitted by 20 Nov 2026, 03:00 PM.

Bid readiness

Based on the tender, not your profile

Done: Tender is currently open
Done: BOQ available · 13 items
Done: DTCN analysed · 42 requirements extracted
Done: 10 required documents identified
Needs review: Experience requirement needs review
Needs review: Financial requirements need review

Review requirements

Important dates

All times IST, as published on the portal

Published29 Oct 2026, 11:30 AM
Document downloadUntil 20 Nov 2026
Submission deadline· 17 days left20 Nov 2026, 03:00 PM
Bid opening20 Nov 2026, 04:00 PM

Tender intelligence

Eligibility & bid requirements

DTCN analysed42 requirements extracted10 documents identifiedExtracted from the official tender document

Bhubaneswar Municipal Corporation (BMC) invites online proposals for the selection of a service provider to supply, operate, and maintain heavy vehicles, machinery, and LCVs on a monthly hiring basis for various municipal operations. The contract is for two years, extendable by one year. The total indicative fleet size is 136 vehicles, and the EMD is Rs. 10,00,000/-.

Eligibility

5 items

The bidder must be an incorporated Company, LLP, Registered Partnership Firm, Sole Proprietorship Firm, OEM, Registered Transport Contractor, Fleet Owner, or Logistics Aggregator.
The bidder must have a valid PAN and an active GSTIN; an Odisha GSTIN must be obtained within 30 days of the Letter of Intent if not already held.
The bidder must have an operational branch office in Odisha.

Show 2 more

The bidder must not have been debarred, blacklisted, or penalized by the Government of Odisha, Government of India, any ULB, or PSU, and no sister concern, subsidiary, or common director firm shall participate.
Bids submitted as a Joint Venture (JV), Consortium, or Association of Persons (AOP) are strictly prohibited.

Source: Original DTCNView source document

Experience

1 item

The bidder must have successfully deployed at least 35 commercial heavy vehicles or earth-moving machines for any Government Department, Municipal Corporation, Municipality, ULB, Central or State PSU, or public or private company, during the last 5 years, with a minimum contract duration of 1 year.

Source: Original DTCNView source document

Financial

6 items

The bidder must have a minimum Average Annual Turnover of Rs. 15.00 Crore and net worth of Rs. 5.00 Crore during the last three completed financial years (FY 2023-24, FY 2024-25, and FY 2025-26).
The Earnest Money Deposit (EMD) / Bid Security is Rs. 10,00,000/- (refundable), to be paid online.
A software subscription charge of Rs. 300/- to Rs. 400/- per vehicle per month shall be deducted at source from monthly running bills for BMC SVMS application maintenance and software integration.

Show 3 more

For each day an ordered vehicle or machine does not report for duty, a sum equal to three days' Daily Hiring Rate shall be deducted from the next bill.
The EMD shall be forfeited if the bidder withdraws/amends its bid during the 180-day validity period, or if the selected bidder fails to execute the Contract Agreement or furnish the Performance Security.
Engaging in corrupt, fraudulent, collusive, or coercive practices will result in immediate bid rejection, forfeiture of EMD and Performance Security, and debarment for 5 years.

The portal lists EMD exemption as available — bidders claiming it must meet the DTCN conditions and usually submit an affidavit.

Source: Original DTCNView source document

Technical

20 items

The bidder must have a minimum of 3 completed years of commercial operations in vehicle hiring, plant leasing, or heavy machinery fleet management services preceding the bid due date.
The selected Service Provider shall mobilize, deploy, operate, and maintain the required heavy vehicles, earth-moving machinery, LCVs, and specialized municipal equipment across the jurisdiction of BMC.
The deployed fleet shall be used exclusively for authorized municipal activities as specified in the RFP.

Show 17 more

The Service Provider shall deploy machineries within 24 hours of receiving written communication from BMC, and within 2 hours for flash floods, cyclones, and civic emergencies.
Vehicles/Machinery deployed on a daily basis shall provide a minimum of 10 to 12 hours of service per day.
The Service Provider shall provide a medically fit driver or operator for every unit, who must wear safety helmets, reflective jackets, and steel-toe shoes.
Each vehicle shall carry the BMC-approved branding design displayed prominently on the front and rear, at the Service Provider's cost.
The Service Provider must provide one Project Manager (Degree/Diploma in Automobile/Mechanical/Any Engineering with relevant experience), one Accountant cum MIS Person (Graduate with DCA/PGDCA proficiency), and one Field Supervisor (Diploma in Engineering or ITI qualified) to manage operations.
The Service Provider must provide two qualified mechanical technicians/mechanics equipped with mobile maintenance tool kits at its own cost.
The selected Service Provider shall provide computers, laser printers, uninterrupted internet connectivity, stationery, and printing paper at its own cost for running the project MIS and billing office.
All deployed vehicles and machinery will be integrated with BMC's functional GPS tracking systems and monitored under the Smart Vehicle Management System (SVMS).
Tamper-proof, forward-facing digital dashcams with SD-card memory are mandatory for all heavy vehicles, earth-moving machinery, tippers, HYVAs, and cargo trucks, with video records preserved for at least 30 days.
No vehicle or machine provided to BMC shall be more than 5 years old; a unit attaining 5 years during the contract must be replaced within 15 days.
The Service Provider is fully responsible for all routine servicing, mechanical repairs, tyre and battery replacements, hydraulic oils, engine oils, gear oils, coolants, and spare parts, performed during non-working hours or night shifts.
Every driver and operator shall be highly skilled, have sufficient relevant experience, hold a valid commercial license, and remain disciplined and free from intoxication while on duty.
The Service Provider shall enter into an agreement with Oil Marketing Companies/filling stations nearest to the parking location within 15 days of LOI for steady fuel supply.
The Service Provider shall enter into an arrangement with the authorized service centre of each make of vehicle or machine to be deployed within 15 days of LOI, unless the vehicle/machinery is under active warranty.
The Service Provider must maintain a certified daily Logbook/Trip Sheet for each deployed asset, recording date, shift, work location, hour-meter/odometer readings, net operating hours, material trips, fuel drawn, and BMC field officer countersignatures.
The Service Provider shall strictly comply with the Motor Vehicles Act, 1988, Traffic Regulations, Environment Protection Act, Solid Waste Management Rules, and Labour Laws.
Deployed transport vehicles must carry valid commercial yellow-plate registration certificates, fitness certificates, comprehensive commercial insurance, and Pollution Under Control (PUC) certificates.

Source: Original DTCNView source document

Contract conditions

10 items

The contract tenure is 2 years, extendable by 1 additional year upon satisfactory performance and mutual agreement.
The Tender Document Cost is Rs. 11,800/- (non-refundable), inclusive of 18% GST, to be paid online.
Bids shall remain valid for acceptance for a period of not less than 180 days from the last date of online bid submission.

Show 7 more

The selected Service Provider must furnish an unconditional and irrevocable Performance Bank Guarantee (PBG) for 10% of the total evaluated annual contract value within 15 days of the Letter of Intent.
The PBG must remain valid for 26 months (24 months contract tenure plus 60 days claim period) and be renewed for 14 months if the contract is extended.
The Quoted Monthly Hiring Rate is lumpsum, inclusive of fuel and exclusive of GST; GST shall be paid extra.
The accepted Monthly Hiring Rate shall remain firm, except for quarterly fuel adjustment and statutory changes in GST.
Vehicle and machine shall have a minimum of 300 hours with a minimum 95% uptime (290 hours and 29 days) in a month; a shortfall may lead to contract cancellation.
The Service Provider shall have the financial capacity to continue operations for at least three months without payment of a bill and must provide an undertaking.
Payment shall be released within 53 days of receipt of the bill; non-submission by the 7th of the next month shall attract a penalty of Rs. 500 per vehicle or machine.

Source: Original DTCNView source document

Requirements are extracted automatically and grouped for reading. Always verify final requirements in the original tender document before submitting a bid.

Bill of quantities

13 priced items · ₹0 (₹0)

Download BOQ file

Tender details

Tender reference: 64197 / Date 28/10/2026
Tender ID: 2026_ORULB_144584_1
District: Khordha
Location: BMC,AREA
Tender type: Open Tender
Tender category: Services
Period of work: 730 days

Show all 9 fields

Product category: Handling and Transportation
Pincode: 751022

Authority

State
Government of Odisha
Department
Municipal Bodies
Body
Bhubaneswar Municipal Corporation
Inviting authority
Executive Engineer (Central Tender Cell)

All Municipal Bodies tenders in Khordha →

Costs

EMD / bid security: ₹10,00,000; Exemption available for eligible bidders
Tender fee: ₹11,800; Cost of bid document

Bid validity: 180 days

Security & deductions from the DTCN (5)

The Earnest Money Deposit (EMD) / Bid Security is Rs. 10,00,000/- (refundable), to be paid online.
A software subscription charge of Rs. 300/- to Rs. 400/- per vehicle per month shall be deducted at source from monthly running bills for BMC SVMS application maintenance and software integration.
For each day an ordered vehicle or machine does not report for duty, a sum equal to three days' Daily Hiring Rate shall be deducted from the next bill.
The EMD shall be forfeited if the bidder withdraws/amends its bid during the 180-day validity period, or if the selected bidder fails to execute the Contract Agreement or furnish the Performance Security.
Engaging in corrupt, fraudulent, collusive, or coercive practices will result in immediate bid rejection, forfeiture of EMD and Performance Security, and debarment for 5 years.

Source: Original DTCN

Frequently asked questions

About this tender

Eligibility & bid requirements

DTCN analysed42 requirements extracted10 documents identifiedExtracted from the official tender document

Eligibility

5 items

The bidder must be an incorporated Company, LLP, Registered Partnership Firm, Sole Proprietorship Firm, OEM, Registered Transport Contractor, Fleet Owner, or Logistics Aggregator.
The bidder must have a valid PAN and an active GSTIN; an Odisha GSTIN must be obtained within 30 days of the Letter of Intent if not already held.
The bidder must have an operational branch office in Odisha.

Show 2 more

The bidder must not have been debarred, blacklisted, or penalized by the Government of Odisha, Government of India, any ULB, or PSU, and no sister concern, subsidiary, or common director firm shall participate.
Bids submitted as a Joint Venture (JV), Consortium, or Association of Persons (AOP) are strictly prohibited.

Source: Original DTCNView source document

Experience

1 item

The bidder must have successfully deployed at least 35 commercial heavy vehicles or earth-moving machines for any Government Department, Municipal Corporation, Municipality, ULB, Central or State PSU, or public or private company, during the last 5 years, with a minimum contract duration of 1 year.

Source: Original DTCNView source document

Financial

6 items

The bidder must have a minimum Average Annual Turnover of Rs. 15.00 Crore and net worth of Rs. 5.00 Crore during the last three completed financial years (FY 2023-24, FY 2024-25, and FY 2025-26).
The Earnest Money Deposit (EMD) / Bid Security is Rs. 10,00,000/- (refundable), to be paid online.
A software subscription charge of Rs. 300/- to Rs. 400/- per vehicle per month shall be deducted at source from monthly running bills for BMC SVMS application maintenance and software integration.

Show 3 more

For each day an ordered vehicle or machine does not report for duty, a sum equal to three days' Daily Hiring Rate shall be deducted from the next bill.
The EMD shall be forfeited if the bidder withdraws/amends its bid during the 180-day validity period, or if the selected bidder fails to execute the Contract Agreement or furnish the Performance Security.
Engaging in corrupt, fraudulent, collusive, or coercive practices will result in immediate bid rejection, forfeiture of EMD and Performance Security, and debarment for 5 years.

The portal lists EMD exemption as available — bidders claiming it must meet the DTCN conditions and usually submit an affidavit.

Source: Original DTCNView source document

Technical

20 items

The bidder must have a minimum of 3 completed years of commercial operations in vehicle hiring, plant leasing, or heavy machinery fleet management services preceding the bid due date.
The selected Service Provider shall mobilize, deploy, operate, and maintain the required heavy vehicles, earth-moving machinery, LCVs, and specialized municipal equipment across the jurisdiction of BMC.
The deployed fleet shall be used exclusively for authorized municipal activities as specified in the RFP.

Show 17 more

The Service Provider shall deploy machineries within 24 hours of receiving written communication from BMC, and within 2 hours for flash floods, cyclones, and civic emergencies.
Vehicles/Machinery deployed on a daily basis shall provide a minimum of 10 to 12 hours of service per day.
The Service Provider shall provide a medically fit driver or operator for every unit, who must wear safety helmets, reflective jackets, and steel-toe shoes.
Each vehicle shall carry the BMC-approved branding design displayed prominently on the front and rear, at the Service Provider's cost.
The Service Provider must provide one Project Manager (Degree/Diploma in Automobile/Mechanical/Any Engineering with relevant experience), one Accountant cum MIS Person (Graduate with DCA/PGDCA proficiency), and one Field Supervisor (Diploma in Engineering or ITI qualified) to manage operations.
The Service Provider must provide two qualified mechanical technicians/mechanics equipped with mobile maintenance tool kits at its own cost.
The selected Service Provider shall provide computers, laser printers, uninterrupted internet connectivity, stationery, and printing paper at its own cost for running the project MIS and billing office.
All deployed vehicles and machinery will be integrated with BMC's functional GPS tracking systems and monitored under the Smart Vehicle Management System (SVMS).
Tamper-proof, forward-facing digital dashcams with SD-card memory are mandatory for all heavy vehicles, earth-moving machinery, tippers, HYVAs, and cargo trucks, with video records preserved for at least 30 days.
No vehicle or machine provided to BMC shall be more than 5 years old; a unit attaining 5 years during the contract must be replaced within 15 days.
The Service Provider is fully responsible for all routine servicing, mechanical repairs, tyre and battery replacements, hydraulic oils, engine oils, gear oils, coolants, and spare parts, performed during non-working hours or night shifts.
Every driver and operator shall be highly skilled, have sufficient relevant experience, hold a valid commercial license, and remain disciplined and free from intoxication while on duty.
The Service Provider shall enter into an agreement with Oil Marketing Companies/filling stations nearest to the parking location within 15 days of LOI for steady fuel supply.
The Service Provider shall enter into an arrangement with the authorized service centre of each make of vehicle or machine to be deployed within 15 days of LOI, unless the vehicle/machinery is under active warranty.
The Service Provider must maintain a certified daily Logbook/Trip Sheet for each deployed asset, recording date, shift, work location, hour-meter/odometer readings, net operating hours, material trips, fuel drawn, and BMC field officer countersignatures.
The Service Provider shall strictly comply with the Motor Vehicles Act, 1988, Traffic Regulations, Environment Protection Act, Solid Waste Management Rules, and Labour Laws.
Deployed transport vehicles must carry valid commercial yellow-plate registration certificates, fitness certificates, comprehensive commercial insurance, and Pollution Under Control (PUC) certificates.

Source: Original DTCNView source document

Contract conditions

10 items

The contract tenure is 2 years, extendable by 1 additional year upon satisfactory performance and mutual agreement.
The Tender Document Cost is Rs. 11,800/- (non-refundable), inclusive of 18% GST, to be paid online.
Bids shall remain valid for acceptance for a period of not less than 180 days from the last date of online bid submission.

Show 7 more

The selected Service Provider must furnish an unconditional and irrevocable Performance Bank Guarantee (PBG) for 10% of the total evaluated annual contract value within 15 days of the Letter of Intent.
The PBG must remain valid for 26 months (24 months contract tenure plus 60 days claim period) and be renewed for 14 months if the contract is extended.
The Quoted Monthly Hiring Rate is lumpsum, inclusive of fuel and exclusive of GST; GST shall be paid extra.
The accepted Monthly Hiring Rate shall remain firm, except for quarterly fuel adjustment and statutory changes in GST.
Vehicle and machine shall have a minimum of 300 hours with a minimum 95% uptime (290 hours and 29 days) in a month; a shortfall may lead to contract cancellation.
The Service Provider shall have the financial capacity to continue operations for at least three months without payment of a bill and must provide an undertaking.
Payment shall be released within 53 days of receipt of the bill; non-submission by the 7th of the next month shall attract a penalty of Rs. 500 per vehicle or machine.

Source: Original DTCNView source document

Requirements are extracted automatically and grouped for reading. Always verify final requirements in the original tender document before submitting a bid.

Costs

EMD / bid security

₹10,00,000

Exemption available for eligible bidders

Tender fee

₹11,800

Cost of bid document

Bid validity: 180 days

Security & deductions from the DTCN (5)

The Earnest Money Deposit (EMD) / Bid Security is Rs. 10,00,000/- (refundable), to be paid online.
A software subscription charge of Rs. 300/- to Rs. 400/- per vehicle per month shall be deducted at source from monthly running bills for BMC SVMS application maintenance and software integration.
For each day an ordered vehicle or machine does not report for duty, a sum equal to three days' Daily Hiring Rate shall be deducted from the next bill.
The EMD shall be forfeited if the bidder withdraws/amends its bid during the 180-day validity period, or if the selected bidder fails to execute the Contract Agreement or furnish the Performance Security.
Engaging in corrupt, fraudulent, collusive, or coercive practices will result in immediate bid rejection, forfeiture of EMD and Performance Security, and debarment for 5 years.

Source: Original DTCN

Frequently asked questions

SELECTION OF SERVICE PROVIDER/ AGENCY FOR SUPPLY AND OPERATION OF HEAVY VEHICLES, MACHINERIES AND LCVs ON HIRE BASIS FOR VARIOUS MUNICIPAL OPERATIONS OF BHUBANESWAR MUNICIPAL CORPORATION

About this tender

Bid readiness

Important dates

Eligibility & bid requirements

Eligibility

Experience

Financial

Technical

Contract conditions

Bill of quantities

Tender documents

Documents required for submission

Tender details

Authority

Costs

Frequently asked questions

SELECTION OF SERVICE PROVIDER/ AGENCY FOR SUPPLY AND OPERATION OF HEAVY VEHICLES, MACHINERIES AND LCVs ON HIRE BASIS FOR VARIOUS MUNICIPAL OPERATIONS OF BHUBANESWAR MUNICIPAL CORPORATION

About this tender

Bid readiness

Important dates

Eligibility & bid requirements

Eligibility

Experience

Financial

Technical

Contract conditions

Bill of quantities

Tender documents

Documents required for submission

Tender details

Authority

Costs

Frequently asked questions

About this tender

Bid readiness

Important dates

Eligibility & bid requirements

Bill of quantities

Tender documents

Documents required for submission

Tender details

Authority

Costs

Frequently asked questions

What is the last date to bid for this tender?

How much EMD is required?

Who can bid for this tender?

What work experience is required?

What is the completion period?

Which department issued this tender?

What documents are required to submit a bid?

Similar tenders

Helpful guides

Explore more

About this tender

Bid readiness

Important dates

Eligibility & bid requirements

Bill of quantities

Tender documents

Documents required for submission

Tender details

Authority

Costs

Frequently asked questions

What is the last date to bid for this tender?

How much EMD is required?

Who can bid for this tender?

What work experience is required?

What is the completion period?

Which department issued this tender?

What documents are required to submit a bid?

Similar tenders

Helpful guides

Explore more