How to Apply for a Government Tender in Odisha

Prerequisites Before You Bid

Step-by-Step Bid Submission Process

1. 1

   Find a suitable tender

   Browse active tenders on OdishaTenders filtered by your work category and district. Check the closing date — allow at least 5 days to prepare a proper bid. Avoid bidding on tenders that close in under 48 hours unless you already have all documents ready.

2. 2

   Download and read the NIT (Notice Inviting Tender)

   Log in to the eProcurement portal, search for the tender, and download the full NIT and bid document. Read it completely — especially eligibility criteria, scope of work, EMD amount, evaluation method, and specific document requirements. Misreading the NIT is the most common reason for bid rejection.

3. 3

   Verify you meet the eligibility criteria

   Check: (1) Contractor class requirement matches your registration, (2) Minimum turnover requirement (typically 2–3× the tender value in the past 3 years), (3) Similar work experience requirement (often requires at least one completed project of 40–80% of the tender value), (4) GST and PAN in order. Do not bid on tenders where you clearly don't meet eligibility — it wastes your EMD and portal fees.

4. 4

   Pay the Earnest Money Deposit (EMD)

   Pay EMD through the portal's online payment gateway (NEFT/RTGS/Net Banking) or arrange a Bank Guarantee/DD as specified in the NIT. Online payment generates an instant confirmation receipt — use this as proof. Bank Guarantees must be physically submitted before the deadline if the NIT requires physical submission.

5. 5

   Prepare and upload technical bid documents

   Technical bid documents typically include: Contractor class certificate, PAN and GST certificates, Work experience certificates (Form 7C or similar), Annual turnover statement (audited accounts), EMD payment receipt, and any other documents listed in the NIT. Convert all documents to PDF. Name files clearly. The portal typically has a 5MB limit per file.

6. 6

   Fill in the BOQ (Bill of Quantities)

   Download the BOQ from the portal. Fill in your rates (price per unit) for each item of work. Calculate your total bid value. The BOQ is the financial bid — rates must be realistic and account for material costs, labour, machinery, overhead, and profit. Abnormally low rates may trigger scrutiny under the H1/L1 evaluation.

7. 7

   Submit bid with DSC — at least 2 hours before deadline

   Upload all documents, attach the filled BOQ, and click Submit Bid. When prompted, use your DSC token to digitally sign the submission. A confirmation email and on-screen acknowledgement will be generated — save both. Never submit in the last 30 minutes — portal traffic spikes cause timeouts.

After Submission — What Happens Next?

Track your bid status at any stage: How to check tender status →

Related Guides